Wednesday, May 2, 2012

Families going to the sectional: we need your help!

The work schedule has been put out for the meet this Saturday, and CTK has been assigned some (but not many!) meet positions. The assignment breakdown is on the league site:

You must have a sticker to work at the meet, which I'll have with me. I will be there to set up, and then will hang out near the large concrete water fountain near the snack shack with the volunteer stickers before the first and second shifts. Look for me with the brown cowboy hat, and if it's cold and windy, inside a team sweatshirt, too.

All first shift volunteers need to be there and ready to work by 8am. Not a problem, though, since you'll be coming early for parking, right? Right.

Please let both Katy and me know if you're able to step up and help out with these jobs.

Setup and Cleanup

If you come early, we could use your help. I'll be there with tents to make the clerk area for the athletes, and will be staying to the very end for the meet. I'd love company if you can help on either side of the meet. If you're really early, your admission might even be waived. I plan to be there by 7am, in case you need a definition of "really early."

Cleanup crews start taking down and bagging tents during the 4x400 relay, which is the next-to-last event. If you're there for a 4x400 or medley team, by all means stick around a little and help out.

Clerk of the Course, second shift (noon to close)

This is pretty easy since all the sheets should be run off in advance. You will be verifying that athletes check in to the events by finding their names on a sheet and checking them off. All the races and lane assignments are settled.

Medley Judges at turn #1 (3 openings, near end of meet)

Stand at the first corner during the medley relays and watch the baton passes: they need to occur inside triangles printed on the track, and athletes cannot impede each other (no stepping out of lanes, tripping, etc.) Disqualifications (DQs) happen here.

Relay "Runner" for DQs

Monitor the corner flags during the relays, and if one of the judges reports a problem by putting up a flag, you go out to the corner and find out what the issue was: which lane and team had the issue. There are officials ready to handle the disputes, but we need someone to watch the corner judges and see what issue was raised. This applies very much to the 4x100 relay at the start of the meet: we need to resolve DQs quickly to keep the meet moving.

Judge, first shift

Just like the practice meets, and mainly in case there's an issue with the timing system. Absolutely the best place to be in the meet: you'll see every race finish.

First Aid

If any of our regular First Aid people are attending, please let me know. Otherwise, someone who is comfortable helping kids cool down & calm down, maybe bandaging a scrape or cut. I'll bring our kit and ice packs to the meet.

Stand Marshal
(2 openings: 1 in morning, 1 in afternoon)

Make sure that the railings are clear in the front of the stands (kids like to hang on them, which obstructs traffic and views.) Make sure views are open to spectators: nobody should set up a tent or umbrella in the middle, but only up at the top, out of the way. Sometimes parents get upset at this meet -- see DQs, above. We need to remind everyone to use CYO-appropriate language and behavior. There are marshals from many teams in each shift, in case there's issue with other parishes.

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